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Cost Savings and Value | Microsoft 365 Intranet Advantages

November 20, 2020
5 min read
Cost Savings and Value | Microsoft 365 Intranet Advantages

Discover Microsoft 365 Intranet’s cost savings, innovation, and connectivity in this three-part mini-series.

There are many quantifiable benefits to running or powering your Intranet on Microsoft 365. Its solutions save you money by making your organization more efficient and providing several additional cost-savings, which deliver more value for your investment.

Quantifiable Microsoft 365 benefits as listed in Richard Harbridge's SharePoint Fest Workshop
Slide from SharePoint Fest Virtual Workshop titled “MICROSOFT 365 STRATEGY & SUCCESS: PRACTICAL TOOLS & TECHNIQUES FOR THE STRATEGIST, INFO ARCHITECT & ANALYST” by our CTO and Microsoft MVP Richard Harbridge.

This article will explore a few of the most significant reasons organizations cite Microsoft 365 Intranets as their choice solution, based on cost savings.

Infrastructure Microsoft 365 Intranet cost savings

Generally, having a SaaS (Software-as-a-Service) Intranet will reduce infrastructural costs for your organization. However, it is even more pronounced with Microsoft 365 since it’s often a license many users already own for other integral investments that allow them to remain digitally competitive.  

Suppose you are using SharePoint Server to host your Intranet. In that case, there are significant costs associated with maintaining a highly available SharePoint farm for your Intranet on-premises, especially when hardware investments are necessary. It also requires a team with knowledge and specialized skills to support the infrastructure and application. This information applies to any scenario where you have legacy or on-premises hardware or a provider hosting your Intranet.  

No more upgrades

Once you are effectively leveraging Microsoft 365, or Office 365, and SharePoint Online, there are no significant upgrade costs, cycles, and no new version of Office to purchase. Your portal can use new features and updates as they are released. This will allow your company to save on costs while staying competitive.

While you will save by not requiring any further upgrades, this doesn’t mean there isn’t a cost every few years associated with optimizing your Intranet, Digital Workplace, and Knowledge Management experiences across the organization. However, it does mean that your investment’s focus will be on activities that drive more value instead of infrastructure or technical upgrades.  

Here are some examples of how you might generate more value with additional resources or investments.    

  • Optimize and guide user adoption and engagement  
  • Improve employee engagement and productivity with training and education  
  • Enhance employee experiences and usability
  • Automate or optimize business processes with forms, workflows, and apps  
  • Provide better document and records management

Pay per user per month with Microsoft 365

Microsoft and Office 365 licensing plans are based on assigned active users. This pricing model enables you to pay based on usage of the platform and adjust your user count based on changes in your business. What’s more, Microsoft has many different licensing options and licensing packages so you can apply the right user licensing on a differentiated per user basis.  

Price bundling & pricing innovation

Microsoft 365 bundles the recommended capabilities you would leverage for a modern Intranet or Digital Hub with your Digital Workplace in-suite pricing, including additional capabilities your organization most likely already needs.

Some of these additional capabilities include but are not limited to:  

  • Messaging & Calendaring with Exchange Online & Outlook
  • Improve Communication through Microsoft Teams, Yammer & SharePoint News
  • Work Management with Planner, Enterprise Video using Microsoft Stream  
  • Enterprise Workflow leveraging Power Automate
  • Enterprise Apps and Forms with Microsoft Lists and PowerApps
  • Enterprise Social with Yammer

Microsoft’s commitment to digital innovation is incredible and was recently on display at Microsoft Ignite 2020, their video highlight of the event provides a glimpse at how far their solutions have come and are going.

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