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3 AI and Analytics Applications and Solutions to Transform Your Modern Workplace

September 19, 2023
5 min read
3 AI and Analytics Applications and Solutions to Transform Your Modern Workplace
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In today's rapidly evolving, digitized era, the intricate dance between Analytics and AI is a new revolution that can uncover gems of information. Their integration can fundamentally reshape your understanding of your digital workplace.

And it goes beyond just employee performance statistics.

In this blog, we will help you identify 3 areas AI will help you identify the RIGHT analytics and which Microsoft Analytics solutions is the best fit for the job.

For advice that goes beyond Analytics and AI to mastering managing Microsoft 365, join our 2-part webinar series with AvePoint!


3 Areas AI Will Help Identify the RIGHT Analytics

Your organization generates a plethora of analytics reported through varies solutions and means. Much of that information is great, relevant, helpful, and so much more. However, it can also be misleading, provide false positives, and guide you in the wrong direction. What you need is time to process and look at all angles and how small actions or campaigns relate to your greater objectives.

However, time and getting this vast amount of information together is often too much for a team to handle on their own. Luckily, will the help of AI, your small team, just transformed into a small force.

Below we will look the following use cases for AI and Analytics in the digital workplace:

Governance Through the Lens of Analytics and AI

Modern businesses don't just operate on data—they thrive on it. Analytics stand as the beacon, shedding light on actionable insights, while AI serves as the navigator, making sense of vast, often complex, streams of data.  

Through the potent combination of predictive analytics and AI, it is now possible to not just react to challenges but to anticipate them. AI can foresee issues in the lifecycle of digital assets, offering proactive solutions. This ensures that digital governance isn't just reactive, but pre-emptive and smooth.

Analytics in Combatting Digital Sprawl

The phenomenon of digital sprawl—akin to a rapidly growing city with no town planning—can leave businesses "lost at sea." However, AI-driven analytics emerges as a game-changer. By harnessing the power of AI, businesses can effectively map, manage, and mitigate this sprawl.  

Going a step further, by analyzing user behavior and preferences, AI tools can even automate the categorization and organization of sprawling digital resources.

Automating your way to better Analytics with AI

We stand at the threshold of an era where mundane, repetitive tasks don't require human intervention—thanks to AI. However, the AI isn't operating in a vacuum. It relies heavily on analytical data to function effectively. Take, for instance, customer service.  

While AI chatbots handle queries, it's the underlying customer behavior analytics that empower these bots to provide personalized, context-driven responses, thereby amplifying the user experience.

The employee experience is no different as we have more rich behavior and user data than ever before available to employees, organizations and systems like Microsoft 365 that can further enhance the experience.

Collect personalized data in half the time with AI

The relentless march of technology has made data collection a crucial pillar for businesses. But as we scale the heights of data accumulation, the challenge intensifies: how to collect not just data, but relevant, personalized data efficiently? Enter AI.

With machine learning algorithms and deep learning models, AI can swiftly sift through mountains of data, identifying patterns and extracting nuggets of personalized information tailored to individual users. Not only does this enhance the precision of data-driven strategies, but it also slashes the time required for data collection and processing by half, if not more. In the era where 'time is money,' businesses harnessing AI for personalized data collection are not just staying ahead—they're redefining the curve.

3 Microsoft Analytics Solutions that AI Will Help

By examining data, businesses can identify and address the bottlenecks hindering AI adoption -which is why analytics is a critical ally. Luckily, Microsoft has multiple solutions crafted to gather and/or report on analytics that have a great UI/UX that feel familiar to new users. However, with the power of AI, new users will hit the ground running even sooner and faster than before.

Below we provide insight into how AI will help you get more out of:

Craft the perfect report with Power BI

Power BI was already incredible at translating and correlating every piece of data your organization generates into beautiful graphs, charts, and reports. Now, with the power AI, in the form of Microsoft 365 Copilot, you'll be able to think it and generate it - opening up a new realm of possibilities. No longer will you need to dread the mundane tasks required to generate gems of information and much more.

Using Power BI to bring in data from multiple sources for a full pictures of your operations is a great way to apply analytics to help solve governance.

Microsoft 365 Copilot will enable you to:

  • Describe the report you need and Copilot will do the heavy lifting and look across all your data
  • Make quick design modifications to the layout with the click of a button
  • Dive deeper into insights in an instant and create/add as a new page in an existing report
  • Format the look and feel to your brand just by asking it to mimic the look of a previous, and already branded report

For more details on the functionality coming to Power BI with Microsoft Copilot, take a look at the Microsoft video below.

Understand Employees at the Source with Viva Glint

Leaders today require regular, data-driven feedback to make informed decisions. The integration of Glint into the Viva platform facilitates this by allowing leaders, managers, and HR professionals to efficiently gather, analyze, and act on employee feedback, thus enhancing business performance and organizational culture.

Now, with the addition of Microsoft 365 Copilot, experience a more profound analysis of vast amounts of employee feedback comments, allowing leaders to derive insights more quickly than traditional methods.

Microsoft 365 Copilot will enable you to:

  • Provide a personalized dashboard for managers, showing aggregated results, response rates, engagement scores, and AI-driven sentiment summaries
  • Allows leaders to delve deeper into the myriad of employee feedback comments in less time
  • Facilitates natural language queries for data analysis, promoting deeper organizational insights
  • Ability to request specific feedback
  • Combines Glint employee survey data with Viva Insights and the Microsoft Graph
  • Analyzes differences in collaboration and engagement patterns among various teams, and offers actionable insights for leaders

For more information on Viva Glint, take a look at our video below.

Collect people data and keep track of your objectives with Viva Goals

Viva Goals provides leaders with a structured platform to establish clarity and alignment on company and team objectives using the Objective and Key Results (OKR) framework. The introduction of Copilot to Viva Goals streamlines this process further by guiding leaders in creating OKRs directly from pre-existing documents such as business plans.

With Copilot, leaders have the autonomy to refine, adjust, and modify their OKRs ensuring that they're apt for their organization. The finished OKRs can then be seamlessly published to Viva Goals for the team to view and monitor. Overall, Copilot simplifies the goal-setting process and facilitates organizational alignment on critical tasks.

Microsoft 365 Copilot will enable you to:

  • Guides leaders in the OKR creation process using existing documents.
  • Automatically suggests recent documents for deriving OKRs.
  • Analyzes chosen documents, like business plans, to recommend objectives and key results.
  • Assists in refining OKRs to suit organizational needs.
  • Provides the ability to add or adjust key results based on specific requirements.
  • Offers flexibility to make goals more ambitious or integrate new initiatives.
  • Enables easy publishing of OKRs for team visibility.
  • Ensures leaders have a comprehensive control over the OKR setting process.

For more details on the functionality coming to Viva Goals with Microsoft Copilot, take a look at the Microsoft video below.

Get Even More Help Mastering Microsoft 365

As we navigate forward, the unmistakable fusion of Analytics and AI stands out as a beacon of transformative potential. Their synergy is not just about deciphering data—it's about understanding it and subsequently, taking strategic, automated actions based on it. Businesses that recognize and harness this potential are not just adapting; they are positioning themselves as trailblazers, poised to spearhead and define the future of their respective industries.

We hope you have found this helpful in your journey to better business data and for more on mastering managing Microsoft 365, join our 2-part webinar series with AvePoint!

REGISTER TO PART 1 of 2 - Mastering Microsoft 365
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